Trusted by 500+ clinic owners across India & Oman | Zero paperwork. Zero missed appointments. Zero revenue leakage. Go live in 48 hours.
Most clinics leak thousands in hidden costs every month from outdated tools and manual diaries.
| The Daily Nightmare | The Hidden Cost |
|---|---|
| 📋 Paper registers piling up — patient history lost, prescriptions illegible | Wasting 3+ hours daily on manual work = ₹36,000/month in lost productivity |
| 📱 WhatsApp appointment chaos — double bookings, no-shows, angry patients | 30% no-show rate = ₹50,000+ monthly revenue leakage |
| 💰 Billing errors & delayed payments — manual invoices, missed charges, reconciliation nightmares | 15% revenue slips through cracks unnoticed |
| 💊 Pharmacy stockouts — medicines expiring on shelves, patients walking out empty-handed | ₹20,000+ inventory losses + damaged patient trust |
| 🔒 No audit trail — compliance risk, disputes you can't prove, regulatory penalties | Potential ₹5 lakh+ penalty under data protection laws |
Every workflow handled under one unified digital roof — without multiple disjointed subscriptions.
Every user sees exactly what they need — nothing more. Admins control the dashboard. Doctors focus on patients. Receptionists manage queues. Patients access their own portal via OTP. Military-grade bcrypt encryption. Zero data leakage between clinics. Full audit trail for every click.
Auto-generated daily tokens (#001, #002...) with real-time status updates. Receptionists call patients in with one click. Doctors see live queue refresh every 30 seconds. No-shows marked instantly. Cancelled slots auto-released. Live stat cards: Total | Waiting | In-Consultation | Completed | Cancelled.
Full patient profiles: Name, Phone, DOB, Gender, Blood Group, Medical History. Lightning-fast full-text search across name and phone. Paginated results. Instant lookup. Complete visit timeline: Past diagnoses, prescriptions, billing history — all in one modal-driven interface.
Avatar-based card grid showing specialization, qualification, consultation fee, and active/inactive status. One-click add, edit, deactivate, or delete. Each doctor linked to their own portal account. Schedule management integrated. At-a-glance fee and specialty indicators.
Weekly recurring schedule blocks per doctor. Configurable day, start time, end time, slot duration. Visual 7-day timetable grid with clickable editing blocks. Date-specific overrides for holidays, leaves, conferences. Smart available slot calculator respects existing bookings. Zero double-bookings.
Book by selecting patient, doctor, date, and available slot — all from one dashboard. Real-time availability calculated automatically. Filterable appointment list by date, doctor, status. Pagination support. Automatic queue number generation. Conflict detection prevents double-booking.
Three-panel doctor interface: Left queue sidebar | Center clinical history | Right e-Rx panel. Call patients in with one click. View full visit history while writing prescriptions. Medicine rows: Name, Dosage (1-0-1), Timing, Duration, Quantity. Save & Complete simultaneously saves e-Rx and generates invoice.
Master catalog of clinic procedures with configurable names and default prices. Add to invoices during consultation. Automatic total recalculation. Add, edit, deactivate, or delete from master list. Active/inactive toggle prevents deleted procedures from appearing in new invoices.
Auto-generated invoices on consultation start. Sequential numbering: CP-YYYY-MM-NNNNNN. Line-item breakdown: Base consultation fee + Procedures + Pharmacy items. Payment Modes: Cash | UPI | Card | Insurance | Complimentary | Partial. Admin-authorized discounts. Printable receipt generation.
Monthly P&L view: Gross Revenue | Total Expenses | Net Profit | Revenue Per Patient | No-Show Leakage. Daily revenue trend chart: Stacked bars breaking down Consultation vs Procedures vs Pharmacy. Doctor-wise contribution ranking. Real-time recalculation from actual paid amounts.
Structured audit: Scheduled vs Completed vs No-Show vs Cancelled. Collection mix: Cash | UPI | Card | Insurance Pending. Expected vs Actual Revenue comparison. Automatic variance detection. Mandatory reason logging when Expected ≠ Actual. Once submitted, locked forever.
Log expenses by date, category (Rent | Utilities | Salaries | Medical Supplies | Equipment | Marketing | Misc), and amount. Directly feeds into P&L dashboard. Chronological expense table with date-range filtering. Audit-logged with user attribution. Every rupee out is tracked.
Four KPI overview cards: Total Appointments | Completed | No-Show Rate | Average Consultation Time. Consultation Velocity chart: Average minutes per doctor — identifies fast vs slow consultants. No-Show Rate per doctor bar chart. Daily Revenue breakdown table.
Full medicine catalog: Generic name, Brand, Dosage form, Strength, Unit, Reorder level, Selling price. Batch-level tracking: Batch number, Quantity, Expiry date. Smart Alerts: Critical (expiring in 30 days) | Warning (90 days) | Reorder threshold. Auto-deducts via FEFO (First Expiry First Out).
Patients login via OTP — no password to forget. Dashboard: Upcoming appointments, Past visit history, Appointment status. Mobile-friendly layout. View queue position and estimated wait time. Separate authentication system for security isolation.
Interactive inline keyboard buttons. Tap-to-book flow: Select Doctor → Pick Date → Choose Slot → Confirm Booking. Real-time availability. View upcoming appointments. Check queue status. Cancel bookings. All without calling the clinic. Python-telegram-bot with state machine.
Numbered-menu conversational flow. Works on every phone — smartphone or feature phone. Book appointments, view visits, cancel bookings, check live queue. Session-based state machine tracks multi-step flows per phone number. Shared backend ensures synchronized slot rules.
Every critical action logged: Create | Update | Delete on Patients, Appointments, Invoices, Prescriptions, Reconciliations. Captures: User ID, Action type, Entity type, Entity ID, Old value, New value, Timestamp. Tamper-proof accountability trail. Regulatory compliance ready.
We didn't just build software. We built an integrated practice accelerator designed by clinic veterans.
| ❌ Other Generic Software | ✅ TES Clinic Management Software |
|---|---|
| Separate modules that don't talk to each other | One unified system — queue, billing, pharmacy, reports, all seamlessly connected |
| Hidden charges for "premium" features | All 19 modules included. One transparent price. No surprises. |
| Takes 3+ months to implement and train | Go live in 48 hours. We migrate your existing data completely free. |
| Generic software, not built specifically for clinics | Built exclusively for clinics, by people who've run high-volume clinics |
| Support tickets take 48+ hours to resolve | Dedicated account manager + 24/7 direct WhatsApp support |
| No native WhatsApp or Telegram automation | Native AI bots on both platforms. Patients book appointments while you sleep. |
| Data stored on vulnerable foreign servers | 100% India-based servers. Data never leaves the country. Full compliance. |
Real stories from doctors who reclaimed their time and boosted their practice profitability.
"We were using 4 different tools before TES. Now everything is in one place. My monthly revenue increased by 22% just from catching billing errors we never knew existed."
"The end-of-day reconciliation alone saved my accountant 15 hours a week. The P&L dashboard showed me my 'busy' Tuesday was actually my least profitable day. We restructured everything."
"My patients love the WhatsApp booking. My receptionist loves not answering 200 calls a day. I love seeing my clinic run itself smoothly without constant intervention."
"We passed our NABH audit in one go. The audit trail impressed the inspectors so much, they asked for our software name and recommended us to others."
Choose the plan that fits your practice scale. All plans include full access to our core modules.
We make onboarding effortless so your clinic experiences zero disruption during transition.
Message us on WhatsApp. Our clinic software expert understands your exact setup and workflow. No pushy sales pitches — pure technical consultation.
Patient records, doctor schedules, existing appointment logs — we handle the complete transfer from Excel or your old software. Zero downtime. Zero data loss.
Your team trained. Your systems and WhatsApp bots connected. Your clinic transformed. We stay on standby with hands-on assistance for your first 30 days.
Everything you need to know about security, migration, and daily operations with TES.
Absolutely. AES-256 encryption at rest and in transit. 100% India-based servers. ISO 27001 certified infrastructure. Role-based access ensures only authorized personnel see patient data. Full audit trail for compliance.
Yes. TES is built multi-tenant from the ground up. Each clinic is isolated. Manage 1 clinic or 50 from a single admin dashboard.
90% of our users are non-technical. The interface is designed for receptionists, not programmers. Plus, we provide hands-on training and 24/7 support.
No. TES includes complete billing, invoicing, payment tracking, and reconciliation. One software. Zero integrations needed.
Yes — via WhatsApp bot, Telegram bot, AND the patient self-service portal. Three channels. One backend.
We migrate it free. Excel, paper records, or another software — we handle the transfer. No data loss guaranteed.
No. Monthly billing. Cancel anytime. But 94% of our customers stay beyond year one.
Every day you wait is another day of revenue leakage, patient friction, and staff burn-out. Make the shift to total automation today.
No credit card required. No setup fees. Full access to all 19 modules.
💬 Message Us on WhatsApp Now →Get instant reply + Free Demo + Custom Pricing for Your Clinic